PoliciesJurisprudence & assessment tool

Introduction

The Jurisprudence Knowledge and Assessment Tool (JKAT) is an education and assessment tool designed to improve the knowledge that Registered Dietitians have about the laws, ethics, standards and guidelines that affect the profession and to assess their application in theoretical situations.  The desired outcome of the JKAT is to protect the public by creating an applied awareness of ethics and law for members. The focus is on education and acquiring knowledge.  The assessment part of the tool is intended to facilitate self-reflection and to help identify learning needs.

Format

The JKAT is an online tool with resources provided through links. The process is open book and provides the member with the resources required to answer scenario-based questions. 

Use of a paper format will be considered on a case by case basis to accommodate special needs

Expectations of Members

All members are required to complete the JKAT using their own College Registration number and password.  Members agree to a statement of self-completion and confidentiality which outlines that certain forms of inappropriate assistance would not only defeat the purpose of the self-evaluation and professional development but would also constitute professional misconduct.

Compliance:

All members will receive two reminders by email that the deadline is approaching along with the option to contact CDO if an extension is required. Once the deadline is reached, online access for members will be closed.  Those who have not made any attempts to complete the JKAT and who have not contacted the College will be referred to the Quality Assurance Committee for further action which may include referral to the Inquiries, Complaints and Reports Committee (ICRC).

Notification Timelines

Members eligible to complete the JKAT will be informed of their requirement to do so by CDO in February.  The JKAT opens in April and remains open for 90 days during which time a member is required to complete the tool. Member have 3 attempts to achieve a 90%. Failing to achieve the 90% after 3 attempts will result in referral to the QA Committee for further action. (see Policy No. 5-40: Failure to achieve the set cut score for the JKAT).

Members may complete the JKAT at their own convenience and at their own speed from any computer that has access to the internet.  There is an automatic feedback from the assessment tool as to whether the cut score has been achieved.

Policy Statement

All General members of the College of Dietitians of Ontario are required to successfully complete the JKAT within 1 year of joining the College and every five years thereafter. Members are given three trials to achieve the set pass score.

Procedure

Eligibility
  1. General members of the College are required to complete the JKAT every five years.
  2. All new general members who become members prior to the notification date will be required to submit the JKAT in that year. New members who join after the notification date will be required to submit the JKAT the following year.
  3. New members who transfer to the College from another province through the Labour Mobility Agreement prior to the notification date will be required to submit the JKAT in that year.  New members who transfer to the College from another province through the Labour Mobility act after the notification date will be required to submit the JKAT the following year.
  4. Applicants in the Prior Learning Assessment Recognition (PLAR) stream may be directed to successfully complete the JKAT as part of their PLAR process.
Notification

Approximately ninety calendar days prior to the annual deadline for completing the JKAT, the College will notify eligible members of the completion process and due date.

Policy Statement

Members of the College may formally request an extension or deferral for the completion date of their JKAT. The QA staff and Committee will consider the member's circumstances when granting or refusing the extension or deferral.

Procedure

1. Filing of a Request for an Extension or Deferral

A request to defer the JKAT should be made by email, fax or letter (on the form provided by the College). The request may be made on behalf of the member if the member is unable to make the request themselves. The College should receive the request for deferral by the deadline indicated on the deferral form. In certain circumstances, it may be necessary to file a request after this time period. In these cases, the member must give their reason for the delayed request.

2. Details of the Request for an Extension or Deferral

The written request should include the following:

2.1 The member’s name and registration number clearly identified

2.2 A request for the extension or deferral in completing their JKAT

2.3 An indication of current work status

2.4 Other information as requested e.g. doctor's note.

2.5 In cases where a member requests a deferral because they are not residing or working in Ontario and do not have Ontario-based clients, the request should include a statement to this fact*.

The decision may be delayed or the request for extension or deferral denied if there is insufficient information to make the decision.  In this situation, the member will be notified, in writing, and may choose to provide further information.

3. Committee/ Staff Decisions Regarding a Request for Extension or Deferral

3.1 All requests for extensions and deferrals will be reviewed by the QA Staff on behalf of the Committee.

3.2 Extensions and deferrals will be granted by the QA Staff on behalf of the Committee based upon consideration of extenuating circumstances such as but not limited to, the following:

3.2.1 Current hospitalization

3.2.2 Illness or disability

3.2.3 Bereavement

3.2.4 Personal hardship

3.2.5 Leaves of absences

3.2.6 Maternity of parental leave

3.2.7 Current residence and employment outside of Ontario with no Ontario-based clients*

4. Requests for extension for reasons other than those mentioned in 3 (ii) will be referred to the Committee. Decisions will be made on an individual case by case basis.

 

5. If a request for an extension or deferral of a specific time frame is made, the Committee and Staff may consider this time frame but will not be limited by it.

 

6. The member will be notified, in writing, of the decision.  This notification will be mailed or emailed to the member generally within five business days of the decision.

 

7. When an extension is granted, if the member requires an additional extension, he/she is required to submit a subsequent written request.

 

* Members who live outside Ontario may sign a voluntary undertaking which will defer them from writing the JKAT until such time as they notify the College that they will be returning to practice in Ontario.

 

JKAT Acknowledgement & Undertaking - Out of the Province form

Policy Statement

Members who are unable to achieve the set pass score after a third attempt will be notified of the next steps to ensure that the member acquires the Jurisprudence Knowledge necessary for practicing dietetics in Ontario.

Procedure

Members who have not demonstrated satisfactory professional development in jurisprudence after the third trial will be given an opportunity to complete questions from JKAT which cover the areas which revealed in knowledge of the laws and regulations governing dietitians in Ontario. If the member fails to achieve the pass score in this attempt, the Committee will consider next steps such as:

  1. Take a course or workshop in jurisprudence.
  2. Work with a mentor who successfully completed the JKAT.
  3. Work with the College’s Practice Advisor or Quality Assurance Manager to improve knowledge in jurisprudence.

Policy Statement

Members of the College may appeal their JKAT results after the third attempt. 

Procedure

1. Filing of an Appeal

Any member of the College who believes that his/her JKAT results do not accurately reflect his/her professional development in the area of jurisprudence and wishes to formally appeal the results of their JKAT should do so in writing.  The College should receive the request 14 business days from the date of notification of their results.  The request may be mailed, faxed or sent to the College electronically. The member will generally be contacted within five business days of receiving the appeal acknowledging receipt of his/her appeal.

2. Details of the Appeal

The written request should include the following:

2.1 The member’s name and registration number clearly identified.

2.2 The reason for appeal of the results.

2.3 An indication of current work status.

2.4 Any documentation such as medical certificates, notes or letters that may be pertinent and supportive of the appeal and would assist the Committee in making its decision.

3. Committee Decision Regarding an Appeal

3.1 The Committee will consider appeals on an individual case-by-case basis.  This will include a review of documents sent in by the member as well as the member’s JKAT results. 

3.2 The Committee may choose between three options when considering an appeal:

3.2.1 Do nothing and continue with the process

3.2.2 Require the member to complete the JKAT again; or

3.2.3 Any other remedy within the authority of the Committee.

3.3 The Committee’s decision regarding the appeal will be communicated in writing to the member generally within five business days of the date the decision is. 

Policy Statement

All members required to complete the JKAT can request accommodation for special needs.  The College will endeavour to meet those special needs to the point of undue hardship to ensure successful completion of the JKAT.

Procedure

  1. A request in writing or some other permanent medium should be received at least 30 business days before the due date of the JKAT. Requests received later will be reviewed on a case by case basis.
  2. The request from the member must include documentation of the relevant nature of the disability and a description of the special accommodation requested.
  3. The College will work with the member to accommodate their special needs and ensure that the member has a fair opportunity to demonstrate competence.
  4. Temporary or permanent measures may be necessary to ensure that the member can participate in the JKAT in a timely manner.
  5. The College will assume any costs incurred as a result of accommodating a member’s special need.