Policy Name:  6-10 Eligibility for Prior Learning Assessment and Recognition (PLAR)

Established:  September 2015
Reviewed:
Revised: May 2016, August 26, 2016, January 2017, March 17, 2017, October 23, 2017, November 9, 2018, March 8, 2019, May 6, 2019; October 7, 2019, March 16, 2020

Policy Statement

The College’s prior learning assessment and recognition (PLAR) process is not designed as a “challenge” process, where a person with no formal education could self-study and complete the assessment(s) to demonstrate that they have the required knowledge and skills.   

To be deemed eligible to initiate the PLAR process, an applicant must demonstrate completion of a degree reasonably related to dietetics, supervised practical training, and appropriate language proficiency. An applicant who was previously deemed eligible for the PLAR process must continue to meet the current eligibility requirements in order to continue the process.

This policy also permits applicants to complete the PLAR process to fulfill the upgrading requirements as outlined in Policy 3-30: Assessing Currency for Applicants, for applicants who completed their training or last practised dietetic 10 or more years ago.

1. An applicant who wishes to write the Knowledge and Competency Assessment Tool (KCAT) must submit the KCAT application form to the College of Dietitians of Ontario.
2. The Manager, Registration Program, will review the application form to determine the applicant’s eligibility.
3. Table 1 below describes the eligibility criteria and lists the documents that an applicant must provide as evidence of meeting the eligibility criteria. Acceptable alternatives to the required documents are also indicated.  
4. An applicant must demonstrate that they have made attempts and are unable to access the required documents before acceptable alternative documentation will be considered.
5. As language skills can degrade over time, a more recent English proficiency test result takes precedence over a letter indicating the primary language of instruction was English.
6. If the applicant completed education and/or practical training which did not address all three areas of practice, they may be counseled about the probability that the KCAT will identify this area of practice as a gap. The candidate may choose to complete course work in the missing area of practice prior to the KCAT or they may choose to take the KCAT first. 
7. Unsuccessful applicants will be advised of the right to appeal the eligibility decision.
8. An applicant may attempt the KCAT a maximum of three times.
9. An applicant who has previously attempted the KCAT will be eligible to register for a second or third attempt of the KCAT providing they continue to meet all eligibility requirements and they have not exceeded the maximum number of attempts.
10. An applicant is eligible to complete the Performance-Based Assessment (PBA) if they:
    • Have received a Level I result on the KCAT within the past 3 years, or
    • Have received a Level II result on the KCAT and have successfully completed Ryerson University’s Internationally Educated Professionals in Nutrition (IEPN) Certificate in Canadian Dietetic Knowledge Competencies program (Certificate), within the past three years.
11. An applicant may attempt the PBA a maximum of three times.
12. An applicant who has previously attempted the PBA will be eligible to register for a second or third attempt of the PBA providing they continue to meet all eligibility requirements and they have not exceeded the maximum number of attempts.
13. An applicant who has successfully completed the PBA must attempt the Jurisprudence Knowledge & Assessment Tool (JKAT) and apply to the College within three years after passing the PBA.
14. An applicant is deemed to have successfully completed the PLAR process if they:
    • Receive a Level I result on the KCAT, pass the PBA and successfully complete the JKAT;
    • Receive a Level I or II result on the KCAT, followed by successful completion of the IEPN Certificate and the IEPN Practicum;
    • Receive a Level I or II result on the KCAT, followed by successful completion of the IEPN Certificate, pass the PBA and successfully complete the JKAT;
    • Receive a Level I result on the KCAT, followed by successful completion of the IEPN Practicum or Partnership for Dietetic Education and Practice (PDEP) accredited practical training program; or
    • Receive a Level I result on the KCAT, successfully complete an Accreditation Council for Education in Nutrition and Dietetics (ACEND) accredited practical training program and pass the JKAT.
15. An applicant deemed to have successfully completed the PLAR process under section 14 is deemed eligible to write the Canadian Dietetic Registration Examination (CDRE). The applicant may apply for a Temporary Certificate of Registration while waiting to write or receive the results of the CDRE.

KCAT for Demonstrating Academic Currency

• Applicants who have completed an accredited academic degree may write the KCAT to demonstrate academic currency.
• Third-party accredited practical training programs in Ontario will accept a KCAT Level I result as a demonstration of academic currency from an applicant who completed an accredited academic degree more than three years ago.
• The results of the KCAT written by applicants to demonstrate academic currency will not form part of the College’s registration process.

Required Documents to demonstrate eligibility to write KCAT for Demonstrating Academic Currency

Table 1.  Required Documents and Acceptable Alternatives for Demonstrating Eligibility to Write the KCAT

Procedure-Flowchart for PLAR

Policy Name:  6-20 Candidates Requiring Special Accommodations

Established:  May 2016
Reviewed:
Revised: January 2017

Policy Statement

A candidate who has a disability, a temporary disability or special condition that warrants accommodation may request special accommodations to take the examination. When considering a request for a special accommodation, the College must balance the rights of the candidate with its mandate to protect the public interest through a fair, secure, valid and reliable licensing exam.

The College will provide reasonable accommodation at no additional cost to the candidate. 

Disabilities, temporary disabilities or special conditions which warrant an accommodation may include:  a learning disability, poor vision, anxiety, advanced pregnancy, lactation. 

A reasonable testing accommodation is an adjustment or modification of the standard testing conditions that ameliorates the impact of the candidate’s disability/condition without:

• Altering the nature of the examination or the College’s ability to determine whether the candidate possesses the essential knowledge, skills and abilities required to practice dietetics
• Imposing an undue burden on the College or other candidates,
• Compromising the security, validity and the reliability of the examinations. 

Reasonable accommodations may include additional time to complete the exam, breaks, opportunity to write the exam in a private room with limited distractions, a reader, a recorder, writing the exam on two consecutive days, or providing access to food/drink/medicine during approved scheduled breaks.

Procedure

1. With the exception of unplanned/unforeseen circumstances, written requests must be received by the exam application deadline set by the College.
2. If the accommodation requires writing on a day other than the scheduled day, the candidate may only write on the scheduled date(s) or within one day of the scheduled exam date(s). 
3. Request for accommodation - The request from the candidate must include:
   • Documentation of the disability, temporary disability or condition by a regulated health professional specialized in assessing individuals with the type of disability/condition in question, forwarded directly to the College;
   • The name, professional credentials/title and registration number of the Regulated Health Professional
   • A description of the accommodation requested and evidence of accommodations they may have been provided in other testing situations (e.g., accommodations provided in their educational program); *
   • Evidence of the need for the accommodation(s) requested and how they address the candidate’s condition/disability or temporary disability.
4. Request for accommodation for a learning disability
   • A request from an applicant with a learning disability must have the following documentation forwarded directly to the College: current evaluation (within five years of the application) of the candidate’s disability by an assessor whose qualifications include being a registered psychiatrist or psychologist with comprehensive training and expertise in diagnosing adult learning disabilities.
   • The evaluation must include the following: 
     • The name, professional credentials/title and registration number of the assessor
     • diagnosis specific to learning (i.e. DSM Classification);
     • objective evidence of a substantial limitation in cognitive or learning ability;
     • recommendations for appropriate accommodations;
     • documentation that demonstrates the learning disability significantly interferes with writing the examination in the traditional way; and
     • a psycho-educational or neuro-psychological evaluation.
   • The College reserves the right to seek another expert opinion.
5. The examination will be offered in a place that is wheelchair accessible.
6. The Preparation Guide and other examination materials shall be made available in such reasonable formats as necessary to meet the candidate’s needs as per the assessor’s report
7. Requests for accommodations will be reviewed by the registrar to determine if they are reasonable and warrant accommodation. 

*  accommodations granted during university may not be granted in a professional exam.  An accommodation in university may be in place to assist the candidate to succeed.  An accommodation for a professional exam enables the candidate to access the exam (removes the barrier that prevents the candidate from displaying their knowledge). 

Policy Name:  6-30 Refunds

Established:  May 2016
Reviewed:
Revised: January 2017

Policy Statement

Full or partial refunds may be provided to candidates who withdraw from the Knowledge and Competency Assessment Test (KCAT) or the Performance-based Assessment (PBA) on or before the deadline for registration.  

The decision about whether to grant a refund and the amount of the refund will depend on the costs incurred by the College that are not recoverable.  

Procedure

1. Refunds are not provided to candidates who fail the examination.
2. Candidates wishing to withdraw their application for the KCAT or PBA or switch to the next administration of the KCAT or PBA must make a request in writing no later than the deadline date for the receipt of the examination fees for the KCAT or PBA they are currently registered for.
3. Candidates who withdraw their application for the examination under section 2, are eligible for a refund of the examination fee minus an administrative fee of $55.
4.  If the candidate’s withdrawal from the examination results in costs to the College that cannot be recovered, the amount of the refund will be further reduced to cover the costs to the College.
5. Subject to policy 6-40, candidates who decide not to write the examination after the deadline for receipt of fees will forfeit the entire examination fee

Policy Name:  6-40 Candidates Unable to Write KCAT/PBA Due to Compelling Reasons

Established:  May 2016
Reviewed:
Revised: January 2017

Policy Statement

Candidates who are unable to write the KCAT or PBA due to compelling reasons beyond their control may apply to the College of Dietitians of Ontario for a refund of the examination fee.

The decision about whether to grant a refund and the amount of the refund will depend on the costs incurred by the College that are not recoverable

Procedure

1. A candidate who wishes to withdraw from the KCAT or PBA after the registration deadline has passed due to compelling reasons, may apply for a refund of the examination fees. 
2. If the candidate does not attend the scheduled administration of the KCAT or PBA due to compelling reasons, the candidate must contact the College within 2 business days after the scheduled administration.  
3. The written request for refund must state the circumstances under which the candidate was unable to write the examination, and include any supporting documentation required by the College.
4. Special circumstances and compelling reasons that may be considered by the Registrar include, but are not limited to: bereavement, accidents, illness, or travel disruptions.
5. If the candidate’s withdrawal from the examination results in costs to the College that cannot be recovered, the amount of the refund will be reduced to cover the costs to the College.

Policy Name:  6-50 Administration of KCAT Related to Emergency Disaster

Established:  May 2016
Reviewed:
Revised: January 2017

Policy Statement

The safety of individuals must be paramount in determining appropriate actions in the event of a disaster or emergency. The security of the examination must also be protected.  Given the variable nature and timing of all possible disasters and emergencies, the College of Dietitians of Ontario (CDO) and the examination company must determine the most appropriate actions at the time of the disruptive event to safeguard individuals and the examination security.  The following procedures provide a framework for determining the most appropriate actions. 

Procedure

1. If there is a disaster before the day of the KCAT and if time permits, CDO and/or the examination company will notify the candidates that the KCAT will be rescheduled. 
2. If the disaster occurs with inadequate time to permit notification to the candidates, and the circumstances of the disaster warrant, the examination company will make the decision to cancel the KCAT. If time permits, the examination company will consult with CDO.
3. The writing centre will manage the situation in the event of an emergency during the examination (such as a bomb threat or power outage), and provide instructions to the candidates.
4. If candidates are unable to complete the KCAT, CDO will work with the examination company to reschedule for the earliest possible day.

Policy Name:  6-60 Disqualification & Cheating

Established:  May 2016
Reviewed:
Revised: January 2017, March 17, 2017

Policy Statement

Cheating can include but is not limited to one or more of the following:

• Non-registered individuals posing as registered candidates;
• Bringing study materials or any electronic devices to the candidate’s desk;
• Attempting to observe another candidates’ work;
• Seeking or giving aid to another candidate;
• Conversation or other communication with another candidate before, during or after the examination that would jeopardize the integrity or security of the examination;
• Any discussion of the exam (Knowledge and Competency Assessment Test, or Practice-Based Assessment), including the informal or organized sharing of and distribution of questions based on memory or recall, once the Exam has been written.

Any candidate who is found cheating will be disqualified from the examination.

Procedure

1. The exam invigilators will monitor candidates for behaviours that suggest cheating. 
2. Under some circumstances, the candidate may be blocked from continuing with the exam.  All suspected instances of cheating must be reported to College of Dietitians of Ontario.
3. CDO will take any further action in accordance with provincial regulation or by-law and policy, including:
   • notifying the candidate of the disqualification
   • notifying the examination company of disqualification
4. The candidate may request an appeal of the disqualification according to policy 6-70.
5. The following additional consequences apply to any candidate found cheating on the KCAT or PBA:
   • CDO may consider the suitability of the candidate’s character to be a registered dietitian in keeping with its registration policies and procedures.
   • dietetic regulatory bodies in other jurisdictions will be notified of the candidate’s disqualification from the KCAT or PBA.
   • the fact of the candidate’s disqualification from the KCAT or PBA will be disclosed to any other regulatory bodies that contact the College regarding the candidate’s application/registration history.

Policy Name:  6-70 Appeal Process - Eligibility or Disqualification Process

Established:  May 2016
Reviewed:
Revised: January 2017

Policy Statement

Applicants shall have the right to appeal a decision which deems the applicant ineligible to write the KCAT under policy 6- 10, or disqualified from writing the KCAT or PBA under policy 6-60.  Grounds for appeal are based on irregularities in the process for determining eligibility or disqualification.  

The Registration Committee will review all appeals related to decisions about an applicant’s eligibility for or disqualification.  The review will focus on determining whether the existing policies were applied in a manner that is transparent and fair.  

Procedure

1. The applicant must submit to the College a written request for appeal, along with the appeal fee not more than 30 days after the eligibility or disqualification decision was made.
2. The applicant can withdraw their appeal up until the decision is made. The appeal fee is not refundable.
3. The College will acknowledge the appeal from the applicant in writing within 15 calendar days of receiving the request.   The acknowledgement letter will outline the appeal process, the expected timelines, and possible outcomes.
4. In considering the appeal, the Registration Committee will determine whether existing policies were applied in determining eligibility to write or disqualification from the KCAT or PBA.
   • Was the process transparent and clearly articulated to the applicant (exam rules and definition of cheating; eligibility criteria, required documents, relevant deadlines and the possible outcomes)?
   • Did staff follow the published process in determining the eligibility or disqualification of the applicant?
   • Has the applicant provided any information to suggest unfairness with the review of their own application/situation or with the process itself?  This could include concerns about transparency, impartiality, objectivity or fairness of the process.  
5. Following the review of the appeal, the Registration Committee will notify the candidate in writing of its decision and the reason(s).
6. The decision of the Registration Committee is final.
7. If the appeal is successful the applicant will be eligible to register for and write the next available administration of the KCAT or PBA at no additional cost, and the appeal fee will be refunded.

Policy Name:  6-80 Appeal Process-Results of KCAT or PBA

Established:  January 2017
Reviewed:
Revised:

Policy Statement

Candidates who have a failing score on the Knowledge and Competency Assessment Test (KCAT) or the Performance-Based Assessment (PBA) shall have the right to appeal their examination results based only on (a) irregularities in the examination administration process or (b) extraordinary, unforeseen, personal and not pre-existing circumstances that arise on the day of the exam.   The following circumstances may support an appeal request but are not limited to the following conditions:

• Exam procedures that vary significantly from the standard
• Extraordinary circumstances (e.g. family emergency, bomb scare or fire alarm during exam which led to substantial interruption)
• Illness on the day of the exam
• Accommodation (approved by the College in advance of the exam) not adequately implemented for the exam

Procedure

1. A failing candidate choosing to appeal their examination result must, within 20 calendar days of the sending of the examination results to the candidate, submit a written request to the College detailing the nature of the appeal. The candidate must pay the appeal fee before the appeal will be considered.
2. The candidate can withdraw their appeal up until a decision is made.  The appeal fee is not refundable.
3. The College will acknowledge the appeal from the candidate in writing within 5 business days of receiving the request. The acknowledgement letter will outline the appeal process, the expected timelines, and possible outcomes. 
4. Following the review of the appeal, the Registration Committee will notify the candidate in writing of its decision and the reason(s).
5. The decision of the Registration Committee is final.
6. If the appeal is successful:
   • The candidate is allowed to re-write at the next administration of the KCAT or PBA at no additional cost for an administrative-related appeal and the examination that was appealed will not be counted as a failed attempt;
   • The appeal fee will be refunded for administrative-related appeal issues, but not for appeals granted for extraordinary personal circumstances.  In the latter instance, candidates will be responsible for the cost of their next exam attempt
   • Results of an examination will not be reversed from fail to pass.