How to File a Mandatory Report

How to File a Mandatory Report

A mandatory report must be sent immediately and no more than 30 days after the incident. If you miss the 30-day window, please send us the report as quickly as possible.

Reports of sexual abuse must be made within 30 days or immediately if there are reasonable grounds to believe additional abuse may occur.  The report of sexual abuse can only include the client’s name if the client has provided their written consent for it to be shared with the College.

1.  Address the report to the attention of the Registrar & Executive Director of the College.

2.  State that you are making a report about a dietitian.

3.  Provide the name of the dietitian.

4.  Summarize the incidents or conduct leading to the report.

5.  Include your name and contact information. 

Writing  the mandatory report

Describe Your Concerns

Describe the concerns you have about the dietitian’s practice or conduct, including: 
  • details about specific incidents

  • who was involved

  • breaches of policies or procedures

  • whether any clients were harmed, etc.

Describe the Action You Have Already Taken

Outline any action already taken, such as, if the dietitian has been placed on a workplace suspension. This information helps the College understand the nature of the concerns and assess the level of risk to the public.

Include Supporting Documents

Where possible, include supporting documents that can be shared with the College at this stage, such as:

  • a termination letter if applicable,

  • any internal investigative findings

  • any response or explanation already provided by the dietitian

  • client health records and information  with personal identifiers removed.

List Potential Witnesses

The report can also include a list of potential witnesses the College may wish to contact. Remember, for reports of sexual abuse, the identity of the client can only be included if the client has consented to this in writing.

While it is helpful to provide specific information and details, the College may investigate a report regardless of whether this information is available. Additional information and documentation may be requested at a later date if an investigator is appointed.

Rights of the Reporter  

Under law, the person making the report is protected from retaliation. Unless acting in bad faith, such as knowingly submitting a false report, they cannot be successfully sued for making a mandatory report. A report later determined to be groundless would still be protected if there was information to support the report, even though that information was incorrect. Even where it does not appear that a report was mandatory, courts tend to offer similar protections for voluntary reports made in good faith. 

Once the report is submitted, the College assumes responsibility for investigating it. The person who made the report will not be informed of the College’s proceedings and is not entitled to receive a copy of the College’s decision.

Find out what happens after you file a report.

For More Information or Assistance

Contact the Registrar & Executive Director of the College at 
416-598-1725 / 1-800-668-4990, ext. 228