How to File a Mandatory Report

While it is helpful to provide specific information about an incident, such as the date and time it occurred, the College of Dietitians of Ontario may investigate a report regardless of whether you know this information. 

When sending  the report to the College of Dietitians of Ontario:

  1. Address the report to the attention of the Registrar & Executive Director of the College.
  2. State that you are making a report about a dietitian.
  3. Provide the name of the dietitian.
  4. If possible, provide details for each incident—  date and time of the incident;  location of the incident (i.e. places, room number in hospital or facility); and  description of the incident.
  5. Include your name and contact information. 

Key elements for writing a mandatory report

  • Provide a summary of the concern. Be clear about the concern. Do not make the reader guess, particularly if the matter is technical or clinical.
  • Provide details. This will assist the recipient to respond appropriately. It may also reduce your subsequent involvement in answering obvious questions. It is usually acceptable to attach pertinent documents.
  • Include a list of witnesses we may wish to contact. Remember, for reports of sexual abuse under the RHPA, the identity of the client cannot be included unless he or she consents in writing.
  • Include any response or explanation from the subject of the report. Fairness would suggest that it be mentioned in the report. This demonstrates good faith. In addition, including the response helps everyone understand the complete situation. You are not taking sides by making a report, but providing important information to the College.
  • Outline any action that has been taken to date on the allegation. It is important for the College to know, for example, that the person has been placed on workplace suspension. 

Rights of the Reporter  

Under law, the reporter is protected from retaliation. Unless acting in bad faith, such as knowingly submitting a false report, the reporting individual cannot be successfully sued for making a mandatory report.  A report later determined to be groundless would still be protected if there was information to support the report, even though that information was incorrect. Even where the criteria for making a mandatory report are not present, courts tend to offer similar protections for voluntary reports made in good faith.   

Once the report is submitted, the College assumes responsibility for reviewing or investigating it. The reporter will not be informed of the proceedings and findings. 

Rights of the Dietitian Named In a Report  

The dietitian who is named in a report has the right to:

  • Receive notice of the report;
  • Make a written submission to the Inquiries, Complaints and Reports Committee within 30 days of notification;
  • Seek independent legal counsel at their own expense if they choose. 

For More Information or Assistance

Contact the Registrar & Executive Director of the College at 
416-598-1725 / 1-800-668-4990, ext. 228